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However, some actions like the iPad Note action are clearly outdated, and I discovered some actions no longer work. Automation workflows can save you some typing, clicking, and cursor movements. Many of the actions are ones that you perform manually, but as I explained in the previous section, Automator enables you to trigger actions using a folder action, a voice command, or a service menu item. For example, there’s an action for filtering finder items, playing a specified iTunes playlist, or opening selected image in Preview. Open Automator and you’ll see that it contains a library of over hundred computer actions that mirror the features built into the macOS. Dictation Command: a workflow that can be ran using a specified voice command, such as opening a specified file.Image Capture: a workflow that can be ran in the Image Capture application.
Calendar Alarm: a workflow trigged when a preset calendar alarm attached to a calendar date runs.Folder Action: a workflow triggered when a file is added to a specified folder, such as duplicating an added file to another folder.Print Plug-in: a workflow that can be triggered in the print dialog drop-down.Service: a workflow that is saved and triggered as part of a contextual Services menu, such as resizing a selected file.Application: a workflow saved as an application, and it runs when the saved application is launched.A basic workflow can be ran inside of Automator, ran as an application, triggered by a folder action, a calendar event, a voice command, a services action, a print plug-in, or triggered by a third-party application like Keyboard Maestro. Workflow: a basic collection of one or more actions, such as labeling all the files a folder a specified color.
Below are descriptions of the main ways to create workflows in Automator and to trigger the actions in those workflows. In order to automate tasks using Automator or Keyboard Maestro, workflows or macros need to be triggered by one of several triggers, (e.g., a hotkey, a folder action, a Services trigger, or an application.) Both program share triggers, though Keyboard Maestro has over twice as many triggers as Automator. Use this special MacAutomationTips link to get a 20% discount-$28!Ĩ types of automations you can create in Automator
KEYBOARD MAESTRO PROMPT DROP DOWN MENU FREE
Though Keyboard Maestro is not a free program, it worth every penny of the modest $36 price tag. There are several tutorials online that I reference in the section about Automator below.īut in this article, I want to also explain why you should consider using Keyboard Maestro instead of Automator.
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If you haven’t dabbled in Mac automation yet, then it’s worth your time to open Automator and build a few workflows.
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Automator is now somewhat outdate, but there are several online tutorials about how to use it, and I may even write a few new ones for this site. If you do a quick search of this site, you will discover that I have yet to write an article or produce a video about using Automator, mainly because the program lacks the rich automation actions and features found in Keyboard Maestro. Some laptops have Fn Lock Mode so that you don't have to press Fn with the the function keys.Ĭheckout our post on the Best Keyboards for Excel Keyboard Shortcuts to learn more.Apple’s classic Mac automation application Automator has been around for more than a decade, but is it still useful to Mac users, and how does it compare to similar Mac automation programs like Keyboard Maestro? You might also need to press the Fn (function) key in combination with the function keys F1 to F12. Laptop keyboards tend to have smaller keyboards and don't always contain keys like Page Up, Page Down, Menu, etc. If you are using a laptop keyboard then you might be limited on the some of the shortcuts you can press. Press & release Alt, then press & release E, then press & release S. For example, to press the shortcut Alt,E,S to open Paste Special, you will: The, (comma) between keys means press & release each key in order. Press & hold Ctrl, then press & hold Shift, then press L. For example, to press the shortcut Ctrl+Shift+L to Toggle Filters, you will: The + (plus) between keys means press & hold the keys together in order. There are two ways to press the shortcut keys depending on the separator character used in the sequence.